A Beginner’s Guide on Printing in Google Sheets

Google Sheets provides you many printing choices to make sure you get the printout you want. You’ll be able to change many settings — from printing a single worksheet to printing a complete workbook; there’s quite a bit you are able to do. This consists of adjusting your printout’s scale, structure, and alignment, amongst different issues.

So, we’ll provide you with easy-to-follow steps on find out how to print in Google Sheets, modify your printout’s alignment, match a complete worksheet on a single web page, and extra. Let’s dive into it beneath!


How you can Print in Google Sheets

Open the Google Sheets worksheet that you simply need to print and observe the steps beneath:

  1. Click on File on the top-left and choose Print. (Alternatively, you’ll be able to press Ctrl + P in your keyboard)
    Print option in File menu

  2. The Print settings display screen will seem.
    Print Settings Screen

  3. Go to the Headers & footers part so as to add particulars to your printout. You’ll be able to examine the Web page numbers, Workbook title, Sheet title, or Present date & Present time choices to incorporate them in your printout.
    Headers and footers

  4. Click on Subsequent, and a Print dialog field will seem.
    Print Dialog Box

  5. Click on the blue Print button on the backside. You may get a bodily copy of your worksheet out of your printer in a number of seconds.

Whereas following the steps, you’d have observed the totally different choices on the Print settings web page. It is essential to know find out how to use these settings so that you simply’re capable of print your Google Sheets worksheets nonetheless you want.

Let’s focus on utilizing the totally different choices on the Print settings web page.

Selecting the Print Space on Google Sheets

The primary possibility on the Print settings web page is Print. By default, you may have the Present sheet possibility set, permitting you to print the sheet you might be at the moment on. However there are two different choices you’ll be able to select from:

  • The Workbook (by default) helps you to print the complete workbook (All sheets possibility). You may also choose the sheets you need to print by checking them. (as proven within the picture beneath)
    Print Option in Print Settings Page

  • The Chosen cells possibility helps you to print a portion of the present sheet.

The Chosen cells possibility is useful if you’ve bought a big worksheet, however you solely must print a portion. For instance you need to print the a part of the next sheet until the primary bill:


For that, observe the steps beneath:

  1. Choose the world you need to print (A1:E6 in our case).
    Select Area

  2. Enter Ctrl + P on the keyboard.
  3. Change the Print possibility from Present sheet to Chosen cells within the Print settings web page.
    Print Settings Page

  4. The web page will now show the cells you chose in step one.
    Selected Cells in Print Settings Page

  5. Click on Subsequent. A Print dialog field will seem.
    Blue Print Button

  6. Click on the blue Print button to print the sheet.

Aligning Spreadsheets Earlier than Printing

There is a Formatting part on the backside proper of the Print settings web page (simply above Headers & footers), which incorporates Alignment settings. In Google Sheets, the alignment settings are set to center-top by default. Although the default settings are excellent for many instances, generally altering the alignment of your printout brings the very best end result.

For instance, the center-top alignment will look odd in the event you solely need to print a single column. It would additionally waste a number of web page area. See the picture beneath:

Center top alignment

For a greater end result, you’ll be able to set the alignment to left-top. For that, change the Horizontal alignment to Left, whereas the Vertical alignment stays Prime.

Left top alignment

Apart from that, you’ll be able to change the Web page order to Down, then over or Over, then down. You may also select whether or not to Present gridlines or Present notes in your printout by checking them. Here is a picture that reveals the Print settings preview with out the gridlines:

Without gridlines

Printing a Google Sheets Worksheet on One Web page

For a bigger worksheet, the columns will not match on one web page. If you have not modified the cell sizes inside your worksheet, Google Sheets will (by default) print the primary 9 columns on a single web page. The remainder of the columns will get printed on the subsequent web page.

However that is not at all times favorable. More often than not, you need all worksheet columns to point out on a single web page. To try this, observe the steps beneath:

  1. Go to the worksheet you need to print.
  2. Press Ctrl + P in your keyboard.
  3. The Print settings web page will open.
  4. Change the Web page orientation setting from Portrait to Panorama.
  5. Change the Scale setting from Regular (100%) to Match to web page.
    Fit to Page

After following these steps, all contents of your worksheet will match on a single web page. Relying in your necessities, you too can change the Scale setting to Match to width or Match to top. Or you should use the Customized quantity choice to enter and supply a share scale in accordance with your liking.

Fixing the Downside of Unreadable Fonts

The Match to web page possibility does a superb job of becoming the complete worksheet on a single web page. However it does so on the expense of legibility. Google Sheets reduces the font measurement to suit all of the cells on one web page. Typically, the font is so tiny that the printout turns into troublesome to learn, particularly when you have a big worksheet.

Listed below are a number of ideas you should use to resolve this drawback:

Scale back Column Width

Often, there’s a number of white area inside columns. If you happen to scale back the column width, the white area will likely be diminished, permitting extra columns to suit right into a single web page. To cut back column width:

  1. Choose the columns (columns A to L in our case).
    Resize columns A to L

  2. Proper-click the highlighted space and click on Resize columns A – L.
    Resize columns A to L dialog box

  3. A Resize columns A – L dialog field will seem.
  4. Enter a decrease column width or choose the Match to information possibility, and Google Sheets will mechanically resize the columns to take away the white area, as proven within the picture beneath:
    Columns are Fit to data

Conceal Rows and Columns

Hiding unused rows and columns helps you to match extra columns right into a single web page. To cover rows and columns:

  1. Choose the (unused) columns you need to cover.
  2. Proper-click the highlighted space and click on Conceal columns.
    Hide columns

  3. Now choose the (unused) rows you need to cover (Choose the primary unused row, then press the CTRL + Shift + down arrow key on the keyboard to pick out all unused rows directly).
  4. Proper-click the highlighted space and click on Conceal rows.
    Hide rows 9 to 1000

  5. After hiding unused rows and columns, your worksheet ought to look one thing like this:
    Worksheet with hidden rows and columns

Format Cell Content material

We are able to format the worksheet content material in some ways to occupy much less area. That’s the reason realizing the very best Google Sheets formatting ideas is crucial for any Google Sheets person.

For instance, in the event you’re utilizing a thousand separator in your numbers, eradicating it from a whole bunch of cells can release sufficient area to squeeze in a number of extra columns. Equally, selecting a shorter date format (in case your worksheet consists of dates) helps release area.

If you happen to suspect your worksheet has duplicate info, take away it to save lots of area. Listed below are some steps to take away duplicates in Google Sheets to make your information match on one web page.

Scale back Margins

Within the Print Settings web page, the Margin possibility helps you to set the margins of the printed web page. You’ll be able to choose Regular, Slender, or Large margins. By choosing Slender margins, you’ll be able to release area for extra columns. Additionally, you’ll be able to manually modify the margins by dragging the margin strains to your required positions with the Customized numbers possibility.


Formatting Is Vital When You are Printing

Now that you recognize Google Sheet’s Print Settings web page and its totally different choices, it is time to mess around. Check out totally different layouts, alignments, and scales to see the outcomes they carry.

However bear in mind, a printout is pretty much as good as its digital copy. If the formatting of the digital worksheet is off, the printout will likely be simply as dangerous. That’s the reason getting good at formatting spreadsheets on Google Sheets is crucial to get legible and visually pleasing printouts.

Previous post Global Digital Printing Market Size, Share, Growth, Trends,
Next post 0 to 50—Half of Eltham’s Turnover Now in Sign Work Thanks to Xenons Installation